Alphabetical Filing System Advantages And Disadvantages

This article looks at alphabetical filing.

Alphabetical filing system advantages and disadvantages.

Filing and classification systems fall into three main types. All files and folders are given separate numbers. B the staff should be able to learn and become comfortable with the system in a timely manner. In this system of classification the papers or records are classified in accordance with the first letter of the name in alphabetical order.

It includes name address phone number subject and other information along with file number. Alphabetical filing alphabetical filing is a method in which files and folders are arranged in order of alphabets of the names of person or institution concerned with such file. Each of these types of filing systems has advantages and disadvantages depending on the information being filed and classified. It requires a lot of time to find papers and thus hinders the speed of operation.

The disadvantages of alphabetical filing are given below. While alphabetical filing has the advantage of being one of the easiest filing methods for new employees to learn this system of organisation also has some disadvantages. Most companies use traditional filing systems where paper documents are filed in filing cabinets. Advantages of alphanumeric filing.

The alpha numerical classification has the following advantages in addition to the advantages of both alphabetical and numerical classification. For example in an alphabetical group of a correspondence with albert may be given number a 1 and with alex jones number a 2 and so on. Alphabetical filing is one method of managing medical records. Suitable for large offices having a large number of files and folders.

In this filing alphabetical index is required. Files are organised by surname and further broken down by first name. It may be done using either the first names or surnames but whichever is chosen must be consistent throughout the particular filing system. In addition you can separate each type of filing system into subgroups.

Before putting the files into alphabetical order you have to decide what will be the designator of the file. Alphabetical method of filing leads to confusion and congestion if there is a common name. The most common type of filing system used is an alphabetical system. Knowing the advantages and disadvantages of the various systems upfront will allow for an informed decision based on your particular needs.

It is an indirect method of classification of filing. Alphabetical numeric and alphanumeric. A most people are familiar with this type of filing because libraries at least partially and home filing systems are usually alphabetical. Advantages and disadvantages of alphabetical classification of files alphabetical filing is the most widely used method.

Disadvantages of alphabetical classification of files. Filing systems offer advantages and disadvantages to office settings.