Alphabetical Filing System Advantages

All files and folders are given separate numbers.

Alphabetical filing system advantages.

An accurate method of filing. Advantages and disadvantages of alphabetical classification of files alphabetical filing is the most widely used method. It includes name address phone number subject and other information along with file number. In this system of classification the papers or records are classified in accordance with the first letter of the name in alphabetical order.

This classification is very simple to understand and operate. A file with an alphabetic heading is also easier to identify when it s out of the file system and in use. Alphabetical topical systems classify information according to topic then file the topic labels in alphabetical order. The subject filing system method allows the data to be arranged based on the subject or topic.

There are disadvantages to alphabetic filing when the number of files grows to several thousand. It is highly elastic since new headings can be introduced at anytime and at any place without disturbing the. The main advantage of this system is the ability to store and retrieve records alphabetically by. The telephone directory is a good example of such a classification.

A most people are familiar with this type of filing because libraries at least partially and home filing systems are usually alphabetical. This type of filing and classification system is sometimes known as a dictionary system. Alphabetical filing has some advantages. A filing system is set up and employees follow the.

Files can be expanded to an unlimited extent. A most people are well known with this type of filing because libraries at least partially and home filing systems are usually alphabetical. The reason is that the alpha numerical classification is an elastic one. B the staff should be able to learn and become comfortable with the system in a timely manner.

Filing systems are used to keep documents organized and easy to find for employees. Advantages disadvantages of filing systems. In this filing alphabetical index is required. Suitable for large offices having a large number of files and folders.

It is an indirect method of classification of filing. Advantages of alphabetical classification of files 1. B the staff should be able to learn and come to be comfortable with the law in a timely manner. Usually this type of system is best when small amounts of information are involved.

Hence there is no need of separate index for them. Alphabetical filing has several advantages.